|
Corporate Accountant
Summary
Responsible for monitoring and processing payable invoices and other payment requests using ERP Accounts Payable system (SAP experience is preferred) and Coupa procurement system. Liaise with other sections within Accounts Payable and Accounting to ensure that the required system entries are made and reconciled, to ensure that all payable transactions are timely and accurate. Apply independent judgement, using department policy as a guide, as to whether invoices / payment requests are to be processed through SAP or Coupa. Coordinate with other departments, including Procurement, to resolve General Ledger classification questions, receipt of goods documentation, approval issues, and other items pertaining to the correct processing of invoices and payment requests. Oversee, monitor and be responsible for accurate income tax classification of payments (i.e. 1099 reportable or not) and assist with year-end 1099 process. Ensure correct sales tax rates are applied on invoices based on state and types of services and correct sales tax amounts are remitted to vendor or directly to the respective state where due.
Core Responsibilities
- Process outgoing payments in compliance with department and company policies and procedures
- Perform and monitor daily financial transactions, including verifying, classifying, and recording accounts payable data
- Verify and investigate discrepancies, by reconciling assigned vendor statements to open payables balances
- Facilitate payment of invoices due by sending bill reminders and contacting suppliers
- Assist with preparation of 1099 reports
- Understand company codes, expense accounts, cost centers, and internal orders
- Understand compliance issues around accounts payable processes (W-9, sales tax, etc.)
- Invoice Administration
- Receive payment requests and invoices and ensure that these are approved as per financial policies and procedures
- Review all invoices for accuracy and verify invoices against proof of goods / services supplied and posted to correct accounts and cost centers
- Identify errors in invoices and follow up with user departments for coordination with vendors to resolve invoice discrepancies
- Ensure invoices relating to contractual payments are as per the agreed terms and conditions
- Enter & match invoices against purchase orders as applicable
- Provide periodic review and reconciliation of the general ledger accounts for all payables entries and resolve discrepancies
- Prepare and record all unrecorded liabilities at the end of the year to ensure that all payables are reconciled
- Audit and process credit card bills
Essential Competencies
- Professionalism/Personal Accountability
- Collaboration and Teamwork
- Strong Communication, Flexible, Adapts to Change
- Service to Customers and Clients
- Ability to use technology and learn new software
Skill Qualifications
- Knowledge of basic accounting principles
- Knowledge of AP and General Ledger principles
- SAP AP and/or Coupa experience is desirable
- Accuracy and detail orientation
- Organizational and coordination skills to support multi-tasking
- Strong oral and written communication skills
- Basic analytical and problem-solving skills
- Microsoft Office, including Word and Excel
Education and Experience Qualifications
- Associates Degree in Business or Accounting, or equivalent in experience
- 2+ years’ experience in the Finance and Accounting functions, with not less than 2 years in a position of similar responsibility
Location:
- Southern CT
- Hybrid work schedule. Candidate will need to be onsite Tues, Wed, Thurs. Can be remote Mon/Fri.
|